Home Travel The 7 finest company occasion administration firms in Boston

The 7 finest company occasion administration firms in Boston

The 7 finest company occasion administration firms in Boston

Planning a vacation social gathering or a night out together with your staff is likely to be easy sufficient, however what about company occasions the place the stakes are increased? Issues like: 

  • fundraising occasions and galas
  • necessary board conferences or commerce exhibits
  • giant conferences or staff incentive journeys 

In terms of organizing a company occasion, issues can turn out to be complicated rapidly. There are such a lot of touchpoints to contemplate, from the planning course of to public relations to coordinating with service suppliers and leases and distributors. However with 98% of US federal workers agreeing that in-person occasions and conferences are “necessary to advancing their company’s mission,” you’ll be able to’t simply ignore occasions altogether. 

As an alternative, hiring an occasion administration firm can save your staff tons of complications and assist you to create on-brand occasions that wow your attendees. 

Finest occasion administration firms in Boston

It doesn’t matter what kind of occasion you’re trying to host, from fundraisers to board conferences to incentive journeys or extra, one in all these firms could have you coated.

1. TravelPerk


TravelPerk is a best-in-class enterprise journey platform that empowers vacationers to attach with their colleagues in actual life. With TravelPerk, reserving, managing, and coordinating occasion journey is made simple.

TravelPerk prospects additionally profit from a complete MICE (Conferences, Incentives, Conferences, and Exhibitions) service. An in-house staff of occasion consultants is out there that can assist you with venue sourcing, reserving administration, timeline administration, responsibility of care, and extra.

As a consequence of hybrid and distant working, we acknowledge that firms are more and more keen to collect staff members in individual. Our shut relationships with suppliers imply you’ll get the very best deal, each time. You’ll additionally profit from consolidated invoicing and cost, all on the TravelPerk platform. 

Headquarters: Barcelona, Spain

Places of work: Boston, Chicago, Miami, London, Birmingham, Edinburgh, Berlin 

What kinds of occasions can you intend with TravelPerk? 

We provide assist for a wide range of occasion sorts, together with:

  • Conferences of 2-50 attendees
  • Conferences of 50-1000+ attendees
  • Awards ceremonies
  • Charity nights
  • Crew constructing occasions
  • Hybrid occasions
  • Roadshows
  • Offsites

What occasion planning providers does TravelPerk provide?

TravelPerk affords occasion administration providers to prospects within the US, the UK, Spain, Germany, France, and different European international locations. These could embrace:

  • Group bookings
  • Audio/visible results
  • Incentive packages
  • Floor transportation
  • Theming and manufacturing
  • Venture bookings
  • Delegate registration
  • And extra!

We will be concerned in your occasion as a lot or as little as you need, relying in your wants. Request a demo under!

TravelPerk's Conferences & Occasions staff can assist you e-book venues and get unique reductions on group journey

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2. Nxtevent


Nxtevent has over 20 years of expertise internet hosting company occasions within the Boston space and past. As award-winning occasion planners and designers, they can assist create all the things from easy, elegant dinners to complicated, unforgettable conferences. 

Headquarters: Boston, Massachusetts

What kind of occasions can you intend with Nxtevent? 

Nxtevent makes a speciality of memorable dwell occasions, together with conferences, night excursions, teambuilding, and particular occasions. 

What providers does Nxtevent provide? 

  • Invitation design and execution 
  • Venue analysis
  • Contract negotiation and administration 
  • Catering administration
  • Occasion decor
  • Leisure
  • and extra!

3. AE Occasions


AE Occasions is a premier Boston occasion coordination firm that manages high-end, production-level occasions for purchasers. They give attention to guaranteeing the occasion aligns together with your model all through each element, whether or not it’s a milestone celebration or an annual assembly.

Headquarters: Boston, MA 

What kind of occasions can you intend with AE Occasions? 

They cowl the entire spectrum, from conferences and conferences to non-profit occasions and galas, marketing campaign launches and ceremonies and even digital and hybrid occasions. 

What providers does AE Occasions provide? 

  • Idea and branding work 
  • Strategic planning
  • Contract negotiation 
  • Vendor coordination
  • Occasion manufacturing and design
  • VIP luxurious experiences
  • Database administration
  • and extra 

4. Fortress Group


Fortress Group is an event-management firm in Boston that has labored with purchasers in dozens of industries from startups to Fortune 500 firms. They give attention to 4 core components: creativity, client-centricity, communications and connectivity. 

Headquarters: Boston, MA 

What kind of occasions can you intend with Fortress Group? 

They’ll deal with something from conferences to conferences, company incentive packages to particular occasions, anniversary campaigns, product launches and non-profit galas. They will additionally handle hybrid and digital occasions. 

What providers does Fortress Group provide? 

  • Occasion manufacturing
  • Occasion sustainability 
  • Funds administration 
  • Occasion advertising
  • Leisure / leisure exercise coordination
  • Put up-event evaluation 
  • Web site design 
  • and extra! 

5. SYB Occasion Planning


This New England-based occasion planning firm makes a speciality of guaranteeing that your occasion flawlessly matches your model and creates an distinctive expertise for you and your company. 

Headquarters: Boston, MA

What kind of occasions can you intend with SYB Occasion Planning? 

They handle conferences, banquets, galas, receptions, shopper appreciation occasions, vacation spot occasions and extra. 

What providers does SYB Occasion Planning provide? 

  • Occasion design
  • Catering and bar providers
  • On-brand occasions 
  • Charity occasions
  • Vendor relationships 
  • Sponsorship administration
  • and extra!

6. Corinthian Occasions


Corinthian Occasions is a full-service occasion firm with 20+ years of expertise specializing in high-touch, memorable occasions and experiences. They’re additionally vacation spot managers, permitting your company to expertise the fullness of a metropolis throughout their go to. 

Headquarters: Boston, MA 

What kind of occasions can you intend with Corinthian Occasions? 

They concentrate on destination-focused occasions, particular occasions, conferences, and conferences, however may also coordinate suppose tanks, festivals, symposiums, tradeshows and extra. 

What providers does Corinthian Occasions provide? 

  • Venue choice and contract administration
  • Transportation logistics
  • Airport Meet & Greet
  • Hospitality and staffing
  • Occasion design and manufacturing
  • Audio system and headliners
  • Visitor communication 
  • and extra!

7. Rafanelli Occasions


Rafanelli Occasions works with organizations of all sizes, from Fortune 500 firms to non-profits, to create distinctive, world-class occasions that go above and past and showcase your model and mission. 

Headquarters: Boston, MA

Different Places of work: New York, NY, and Palm Seashore, FL

What kind of occasions can you intend with Rafanelli Occasions?  

They’ll handle occasions as much as 15,000 attendees, together with galas, fundraisers, award ceremonies, after-parties, incentive journeys and extra. They will additionally coordinate hybrid or digital occasions. 

What providers does Rafanelli Occasions provide? 

  • Actions coordination
  • Funds planning
  • Leisure
  • On-site administration
  • Assembly planning
  • Itineraries and timelines
  • Transportation 
  • and extra!

The underside line

Whether or not you’re planning an annual board assembly or a night gala, internet hosting 10,000 attendees for a convention or inviting simply your 20-person govt staff, having an occasions administration firm in your aspect makes it a lot simpler to have a profitable occasion.

In the event you’re on the lookout for a reliable associate on your subsequent occasion, TravelPerk is right here for firms of all styles and sizes. Our all-in-one company journey administration platform lets you set up firm occasions that carry everybody collectively, for a fraction of the associated fee. 

Say goodbye to messy spreadsheets and lengthy electronic mail chains, and say howdy to managing your attendees, venues, scheduling, journey plans and extra in a single user-friendly hub. 

To find out how TravelPerk can assist you handle unforgettable occasions, get in contact with the staff.

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